Pricing Profile – Avinode Group

Get Started with Pricing

Below you will find articles with different pricing configurations available in Avinode to help you improve your Price Accuracy

Check the fees in your default pricing profile

Setup region or airport specific landing fees

Create seasonal pricing profiles

Setup one-way pricing

Become and expert with pricing configurations:

Create custom fees for your pricing profiles

Extra settings for your first and last legs

If you want to be quoted from home base at all times

How to Create New Line Items in Pricing Profile

This article will show how to add, remove, and edit pricing line items.

Pricing settings allows you to create price options, quoting rules and rate types to use in pricing profiles. To get to the "Pricing Settings" page, navigate to Company → Settings → Pricing.

From this page, you can:

Create new line items by clicking "Create new" (1)
Remove unwanted line items by clicking the remove icon (2)
Arrange the order in which the items appear in a drop down menu by clicking and dragging items up or down (3)
Edit the configuration of each line item by clicking the edit icon (4)

In the "Edit Pricing Option" page, each item can be configured as:

Default for new Profiles and/or Quotes
Taxable, Non-Taxable, Is a Tax, or Post-Tax
Rate Type it's where you select what you want to charge
Charge on, here is where you can select how to charge your new fee, different options are available to choose from
Fixed Company Rate: setting this rate auto-populates the rate rather than manually adding when using this item

Create Your Default Pricing Profile

This article is the best place to start when adding or editing your aircraft's pricing profile.

In Avinode each aircraft needs to be assigned to a main pricing profile-- we call this a default pricing profile. This is what the system will use when pricing your aircraft in the search results.

To create a new Pricing Profile or edit an existing one, follow the steps below:

1. Create a new profile. Go to Aircraft → Pricing Profiles

2. Add system requirements. Start with the basic information for the aircraft.

Make sure the status is active, choose a unique name and currency.
Under Avinode rate make sure to choose Use to generate quotes for all companies in Avinode search in order for the pricing profile to be applied by default.
Choose which aircraft the pricing profile should be applied to from the drop-down menu Use on Aircraft. You can apply it to one or several aircraft.

3. Add your aircraft fees, fill in your cost. Not all line items may apply to you, but we recommend filling in as many as possible.

Revenue flight fee: This is what you charge per hour when flying with passengers onboard
Ferry flight fee: This is what you charge per hour when positioning the aircraft
Minimum daily fee: The minimum price you want to charge per day. It will be added if the average cost per day is less than your minimum cost. Example: Your minimum daily fee is 10000. If a day only reaches 8000, Avinode will add 2000 so that 10000 is reached.
Fuel surcharge: Use this line item if you want to charge a fuel cost per flight hour.
Domestic per trip fee: Will be charged when you make a domestic passenger trip.
International per trip fee: Will be charged when you make an international passenger trip.
Per trip day fee: This fee will be charged per day.
Domestic overnight fee: This is the cost of keeping your aircraft away from your home base overnight domestically.
International overnight fee: This is the cost of keeping your aircraft away from your home base overnight internationally.
Fuel stop: Each fuel stop has a cost to it and this line item will kick in only when/if you stop for fuel
Crew swap 12/10: This cost will be charged per crew swap
Parking fees: Same as overnight fees, you need to add a cost if you park your aircraft away from home base on round trips.
Passenger per leg fee: Will be charged per passenger per departure.
Landing fees: Will be charged per landing. One of the most import fees to have in your pricing profile. You can also add airport specific landing fees for this line item.

Couldn't find the line item you were looking for in the drop-down menu? Check out this page on how to create your own line item:

Create a customized line item

Please note this article explains how to set up a default pricing profile. Please see the links below on how to add custom pricing profiles to your fleet.

Please note** Avinode products' Trip Manager and Schedaero have additional pricing structures when quoting trips.

Aircraft Pricing and Median Price Difference in the Marketplace Explained

To ensure transparency and allow brokers to make more informed decisions when requesting aircraft, the price shown in Avinode is based on historical quote data from each operator. Calculating the differences between the operator's profile price & quoted price over a period, we can estimate what the quoted price is likely to be for a trip. This calculated difference is called the Median Price Difference.

The Median Price Difference is located on the homepage of your account under Response Statistics which is calculated based on all your quotes during the past 30 days, see first image.

1. Response Statistics

The price difference for your tails is located under Fleet overview is calculated using quotes for this tail during the past 30 days, see second image.

2. Fleet Overview

What is Median Price Difference?

Median Price Difference is the median difference between the Quote Price and the Profile Price (i.e. the price based on the schedule and Avinode profiles).

When hovering over Median Price Difference in the Fleet overview, it will show the Higher and Lower range value. This will give an indication of how much your prices fluctuates.
The Higher value equals the 90th percentile (i.e. the highest remaining value with the top 10% highest differences excluded).
The Lower value equals the 10th percentile (i.e. the lowest remaining value with the bottom 10% differences excluded).

Why does it matter?

The Median Price Difference is used to adjust the Profile Price, to calculate the price shown to buyers in Avinode.

We recommend a Median Price Difference from -5% to + 5%. This will give you as an operator more control of the price per tail that is shown to buyers. Keeping within this range means minimum impact on price shown to buyers in search.

How is it calculated?

We calculate the difference between the Quote Price and the Profile Price for quotes made during the past 30 days, and sort them from the lowest to the highest difference. The Median Price Difference is the middle number of those sorted differences. We need at least 30 accepted quotes in the last 30 days to calculate the Estimated Quote range.

We use this method to remove the effect of outliers (i.e. quoting with a big price difference on an odd trip should not influence the median price difference).

If there are less than 30 quotes for that tail in the last 30 days, the algorithm will fall back to use all quotes for tails of the same aircraft type for that company.

If there are less than 30 quotes in the last 30 days for that aircraft type, the algorithm will have a fallback to use all quotes for all tails of the same aircraft category for that company.

If there are still less than 30 quotes in the last 30 days for that aircraft category, the algorithm will have a fallback to use all quotes for all tails for that company altogether.

If there are still not enough quotes, we increase the time period to use all quotes for that tail for the company over the last 180 days. If there are still not 30 quotes in 180 days, we use the same fallback mechanism as previously described.

If we still don't have enough quotes to calculate the Estimated Quote price range, we default to estimate the Price based on your price settings (Schedule, Pricing Profile, etc.) and use that for all the ranges.

NOTE: The above calculations for the price coefficients and the fallback are done daily. An estimated quote will be visible for each tail in search, except for newly added companies before the calculation has been run.

Do buyers see the Median Price Difference?

No, this is a quality metric for you as an operator. Note that buyers see the price range for a specific trip, when hovering over the price shown in the search result.

Why does my aircraft show Median Price Difference N/A?

We need at least 30 quotes during the past 30 days in order for the calculation to reflect on a tail level. If Median Price Difference equals N/A, it means that you have not accepted at least 30 requests in the past 30 days for that tail.

One Way Pricing

If you work a lot with city pairs you frequently fly there is an easy way in Avinode to set a fixed price for those routes, we call it one way pricing.

With one way pricing you can create city pairs for each of your aircraft. One way pricing will overrule the pricing profile when the trip is the exact match to the one way itinerary. For multi leg and rounds trips one way pricing will not applied.

When you set up a one way pricing between two airports, you can choose when this price should apply with Days Out setting. If you put 0 in this settings, one way pricing will always apply for this route, regardless to your schedule availability. If you put 10 days out, one way pricing will apply for requests in 10 days or further and will not look at aircraft availability.

How to set this up:

1. Go to the Aircraft → Fleet

2. For the aircraft you want to add the one-way price to, click on edit to the right on the page, the little pencil symbol. Chose the tab called One way pricing.

3. To the right on the next page, click on "Create new". Select the route, Days out and Fixed price for the route:

4. Click save and the fixed rate is applied for this aircraft moving forward.

Add Airport Specific Landing Fees

Have specific fees that you need added to any quote for specific airports? See the below how-to to set this up for your account.

1. Start by going to the Aircraft → Fleet page.

2. Choose the aircraft you want to update. Click on the little pencil and paper icon on the right hand side to edit this aircraft.

3. On the next page, click on the tab Airports to edit airports.

4. To the right side and bottom of the page you will find a link called Create new. Click here to add airports manually.

(Should you have an excel file with many airport handling/landing fees, please contact us at support@avinode.com and we will help you upload that.)

5. Type in the airport code you wish to add the rates to in the ICAO box. As you can see, you can also apply Pax rates either upon arrival or departure. Click save and the landing fee will be applied for this aircraft.

6. Bonus Tip: Just typing the two first letters in the icao code and then blank space will allow you to add rates to all airports in one country.

Offer Discounts to Special Partners

Make sure your best buyers notice you! Sometimes you get that great relationship with a business partner that works so well, you really want to work more with them. It is easy to offer these partners discounts right in the search result.

Here is how you setup a special rate for partners in Avinode:

1. Go to the Aircraft → Pricing profile.

2. Here you will find a list of all your Pricing profiles for your entire fleet. The easiest way to create a partnership rate is to copy an existing Pricing profile. Click on the little icon on the right side of the page, looking like duplicate papers.

This will create a duplicate version of an already existing profile connected to this aircraft.

3. Give this duplicate Pricing Profile a new name. Make sure you click the button for only "Use for selected companies". Below, you add all the companies you wish to offer this discount for, minimum one other company.

4. Assign aircraft to this Pricing Profile, could be one aircraft or multiple.

5. Scroll down to the Pricing section where you will find the list of line items for this profile. Adjust them according to your preferred discount setting. Most common is an adjustment on the hourly rates.

6. Click save in the bottom of the page and the discount have been applied. Any user working for the selected partner companies will now see your aircraft in the search result with this price instead of the price displayed for all other members.

Note: There will be nothing in the search result indicating to the partners that this is a discounted rate.

Passenger Arrival/Departure Fees for Specific Airports

Just as you can add a landing fee for specific airports it's possible to add a cost to a passenger departure and arrival per airport. See the below walkthrough to achieve this.

What you will need to do is under each aircraft add the arrival and departure cost for different airports. You can add those per Airport, Country or Region.

1. Go Under Aircraft → Fleet → Edit the tail you want to add the cost to → here go under Airports:

2. Click on add Create new or Bulk add airports fees (CSV file):

3. Last Step is to add the cost per passenger departure/arrival fee:

4. Once the specific fees are added, you need to create a line item in your pricing profiles. One don't work without the other, the pricing profile will consider the specific airports fees only if it has a Landing fee, Passenger departure fee and passenger arrival fee. Those line items needs to have the option "Airport specific landing fees will be users if available" selected.

5. If you don't have yet these items you can create them in Pricing Settings Page, here click on create new

Add the unique name, as Passenger departure fee
Select Profile default option, to always have this line item in your future pricing profiles
Rate type select Passenger
Charge field select per departure per leg or arrival
Select use specific airports fee for this line item

6. Once you have created your line items add those to your pricing profile from the drop down Add Line Item menu:

Special Rates for Peak Season

Seasons change and so do your rates. It is really easy to apply different pricing profiles for different seasons, see below for further details.

1. To get an overview of all your Pricing Profiles, go to the Aircraft → Pricing Profiles.

2. You will find the list of your Pricing profiles and what aircraft are connected to each of them. One aircraft can belong to several Pricing profiles with different time constraints, but there must be one generic "all-year-long" profile that will be the base of your pricing.

3. Once you have your main, generic pricing profile, valid without time constraints, you can start being creative and setup more pricing profiles for specific periods of time, for specific buyers and for urgent trips.

For one aircraft, the pricing setup can look like this picture below:

One pricing profile is generic, valid for all companies at all times.
One profile targeted to a partner with a special rate.
A seasonal rate for December offering a slightly higher rate for this period.
And an urgent rate for any request for a flight departing within 65 hours.

4. How I can set up a different pricing profile?

The easiest way to start is to copy your regular standard profile. This will create a copy of the original with all the line items and rates already populated.

A brand new pricing profile will open up with all details copied from the original. Give it a new unique for clarity, and add the seasonal period this profile should apply for, repeat yearly if you want. You can proceed the same way to create urgent rates

5. Change the fees you want and click save, you urgent or seasonal profile is done

Max Nights Away

Each aircraft might have different rules on how long you want the tail to be away from home before forcing a double rotation. In each pricing profile under Quoting rules you can add how many nights you allow your aircraft to stay away before forcing a double rotation on your round trips.

The double rotation will always be forced if it's the least expensive option, regardless of the number of days you will put in. To determine if stay on ground or force a double rotation the system will look on al line items in your pricing profile. Fell like overnight cost, parking fees will not be charged if your destination is one of your multiple home bases.

Creating a Company Specific Pricing Profile

This article will show how to set up specific prices for a selection of vendors.

We have a video walkthrough of this here - Creating a company specific pricing profile

To create company specific pricing profiles, go to Aircraft → Pricing Profiles → Create New link. This will open to a Create New Pricing Profile page.

Start with the basic information for the pricing profile:

Status: To activate or deactivate a profile simply click or unclick the Status box. Deactivated profiles will be saved and can be reactivated later.
Unique Name: Name your profile by typing in the box labeled Unique Name. Keep in mind that this name will apply to the profile and not the aircraft assigned to it. For aircraft with multiple profiles it’s a good idea to choose a name that reflects the profile’s purpose (ex. Company Name – Aircraft Type)
Avinode Rate: This allows you to choose how you want this profile to be applied.
To apply the profile only to specific companies, choose “Use for selected companies.” Then enter the company or companies in the field below. *Companies must have an Avinode Membership to be included on this list.
Use on Aircraft: Apply this profile to one or more aircraft from your fleet by choosing them from the “Use on Aircraft” drop down.

Next, enter rates for the pricing profile:

Enter your rates by typing a new price into the rate box.
Choose a new line item from the “Add line item” drop down to add additional rates.
To create a new line item that is not found in the Add line item drop down menu, see the subject below on “How do I create a customized line item for my Pricing Profile?”
To delete an existing line item simply click the red button beside that line item.
Make sure to Save the pricing profile in the bottom right hand corner.

How Does Minimum Cost Per Day and Minimum Cost Per Trip Work?

This line item is very common to use in pricing profiles, very often there is a minimum fee you will charge per day. To be more accurate in your pricing profile you can add a Minimum cost per day, minimum cost per trip or minimum flight time. That way if you get a request where the minimum is not reached the system will auto adjust your price.

To find this line item, go to Company → Settings → Pricing → Create new or edit the existing line item.

Minimum cost per day

Minimum cost per day auto adjusts so that the average cost per trip day is never less than the specified minimum. A trip day is defined as any day with activity away from home (we look at trips for a single calendar day). You can select the calculation base for this line item or :

On all line items - all active items in your pricing profile.
On Flight charges only - only on revenue and ferry fees and if those don't reach the minimum then the system auto adjust.
On taxable line items - all line items selected as taxable
Non taxable line items - line items created as not taxable

Minimum cost per trip

Minimum cost per trip auto adjusts so that the minimum cost per trip is never less than the specified minimum. Calculation will use the same base as for minimum daily fee.

Minimum flight time

Minimum rates will only be charged when a min flight time or distance is not met. Here you can select if you want to use this fee on distance or flight time. You have few option to select when to change this fee:

On trip days when flight time is less than minimum
On average flight time of all days is less than minimum
On average flight time of flying days is less than minimum

How to Create Adjustable or Dynamic Rates

When pricing out your aircraft(s) you charge a different fee per hours based on your flight time, Avinode's adjustable rates will help you replicate this in your pricing profiles.

You can set up the adjustable rates on all flying segment legs or just the positioning legs, you don't have to use this setting on both.

1. Go to Company → Settings → Pricing → Create New.

2. Set rate by is an important box, if you select Highest tier reached, the the price will be based on the percentage for that tier, for example the positioning is 4 hours on each leg, then the system will take 97% of your fee for these 4 hours on each leg. If you select All tiers reached, for the same flight the system will calculate the price at 115% for he first 3 hours and at 97% for the 4th hour on each leg.

Once the line item is done, add it in the pricing profile:

When you have the adjustable ferry fee added, don't forget to remove the Ferry Fee line item from the pricing profile, if not the ferry will be charged twice.

How to Update Aircraft Pricing for Shared Profiles.

A common practice is to setup a pricing profile in Avinode and assign multiple aircraft to one pricing profile. If you need to change the pricing for one of your aircraft, we recommend to do the following:

1. Copy the existing pricing profile. This will save you time if you only need to update a select few rates.

2. Complete the shell of the new pricing profile by adding the unique name, selecting the use to generate quotes for all companies in Avinode search ( required to show in pricing in Avinode) and by updating the pricing line items. Hit save in the bottom right hand corner.

3. Remove the aircraft from the original pricing profile. The system can only support one default pricing profile per aircraft.

4. Add the specific aircraft to the newly created pricing profile by selecting the use on the aircraft dropdown. Hit save.

All done! Hopefully you enjoyed this quick tip on how to make changes to your aircraft pricing profiles.

Italian Luxury Tax in your Pricing Profile

Here is the full breakdown of the Italian Luxury Tax and how you can add it to your aircrafts pricing profiles to ensure accurate pricing in the Marketplace.

Background: Each passenger onboard a commercially-operated private jet flight arriving at or departing from an Italian airport is subject to Italian Luxury Tax (Italian Aero Taxi Tax). The tax is due by each passenger and the rate is based on the distance between the point of origin to the destination for flights to, from and within Italy.

10 EUR per PAX if distance is less than 100 km (NOT supported in Avinode / Schedaero, currently)
100 EUR per PAX if distance is more than 100 km but less than 1500 km
200 EUR per PAX if distance is greater than 1500 km

(The distance calculations are referenced to the great circle track + 95 km)

Good news, the Italian Luxury Tax (ILT) can now be implemented in your pricing profile(s).

The two higher distance bands are supported and available as optional line items to implement in your pricing profile:

"Italian Luxury Tax (Short distance)"
"Italian Luxury Tax (Long distance)".

By including the two line items into your pricing profile, one of the two different rate types will automatically be applied (per passenger) to your Avinode prices for trips to, from & within Italian territory. The system will recognize a trip's distance and add the applicable rate by default: either the "Italian Luxury Tax (Short distance)" if the trip is 100 - 1500 km, or the "Italian Luxury Tax (Long distance)", if the trip's distance is greater than 1500 km.

For domestic Italian trips, ILT is charged once per PAX and leg.

How to implement the ILT line items:

The ILT options are found in your company pricing settings under the “System Supported Taxes” section.

The line item(s) have to be added into your desired pricing profiles.

To implement the ILT into your pricing profile, you will need to add the 2 line items called "Italian Luxury Tax (Short distance)" and "Italian Luxury Tax (Long distance)", by using the corresponding drop down menu. The ILT line items are available to all operators in Avinode and Schedaero.

By default, the rates (in EUR) are auto-populated in accordance with the actual ILT rates which shall apply for the two higher distance bands.

Please NOTE that you may also decide to override these rates with different ones if you wish. To do so, you'll first need to uncheck the "Allow Avinode Group to overwrite & update tax rates" option that is available under Company > Settings > Pricing, Edit "Italian Luxury Tax (...)" pricing option.

Remove any of your previous workarounds (e.g. ILT in your Airport fees)

PRO TIP! Finally, don’t forget to remove any existing work-arounds that you might have added, so it doesn't get calculated twice.

For example, in case you have set up a per pax departure/arrival fee under the Airports tab for Italian airports in the Aircraft section.

Please do not hesitate to reach out to support@avinode.com if you have any further questions or wish to provide product feedback.

Grazie!