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The KYB (“Know Your Business”) process for Avinode requires that certain documentation is provided detailing key information about a member’s business. This knowledge article lists this documentation, potential alternative documentation, and samples for what is required.
Please keep in mind that these are only samples, and the actual documentation requirements may differ. We will provide you with a detailed list of documents specific to your situation as part of the KYB process.
Company Information Section
| Required Documentation | Required Document Sample(s) | Information about Documentation |
| Certificate of Incorporation, Articles of Association, or Operating Agreement |
Certificate of Incorporation sample |
These documents provide proof that the Company was legally created and registered. An alternative document can be used, but it must show that the Company was legally created and registered. |
| Owner Register or Shareholder Register |
These documents show who owns the company. If the Company is owned by another company, provide the shareholder register for that company as well. If the company is owned by a Trust, provide the Trust Deed. Must show company logo or letterhead and be signed within the last 12 months. Percentages of ownership should be included. |
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| Register of the Company Directors | Register of the Company Directors sample |
This document shows who manages the company. Must show company logo or letterhead and be signed within the last 12 months. |
Bank Accounts Section
| Required Documentation | Required Document Sample(s) | Alternative Documentation | Alternative Document Sample(s) | Information about Documentation |
| Bank statement (within the last 3 months) | Bank statement sample |
Bank letter confirming account and signed Charter Flight invoices OR Company Financials |
Bank Verification Letter sample
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Registered in the Company's name (business account). |
Documents Section
This section is provided to upload any additional documentation that you may have. These documents are not required but may be requested during the KYB process. Please see samples of some of these documents below.
| Additional Documentation | Additional Document Sample(s) | Information about Documentation |
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Trust Deed |
Trust Deed sample | This is used when owners are a trust. |
| Government issued registration document | IRS Tax Letter sample | IRS Tax Letter, Signed W9, etc. |
| Marketing Materials and evidence of an online presence | N/A | LinkedIn, Facebook, Instagram, etc. |
| Product List | N/A | List of Products offered |
Templates for Download
We understand companies are structured differently. If needed, please find below the structure that corresponds to your company and download a template of the required document that fulfills your KYB application requirement. If you use one of these templates, please make sure you include:
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Company logo
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Company legal name and registered address
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Date
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Signature
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Company Structure |
Recommended Template |
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Fully or partially owned by another company |
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Owned by more than one owner or shareholder |
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Sole owner - owned by one owner |
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