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This article lists the required documentation, alternative documentation, templates, and samples. Requirements vary by membership type.
We recommend using the templates on this page to minimize missing information and avoid delays in the verification process.
1. Proof of Legal Registration
An official document confirming your Company is legally created and registered. Must be dated within the last 12 months.
| Documents: | Samples:* |
| Certificate of Incorporation, Articles of Association, Operating Agreement, or a similar document. | [Certificate of Incorporation sample] [Articles of Association sample] [Operating Agreement sample] |
| Trade name / DBA (Doing Business As) certificate (If your company is trading under another name). | [Trademark examples from open sources][Doing Business As examples from open sources] |
| Government-issued registration document (Tax Letter, VAT, etc.) | [IRS Tax Letter sample] |
| Company Active Status Register, Certificate of Good Standing, or the latest filing with the national business registries or the Secretary of State |
[Certificate of Good Standing or Existence]
|
*The samples provided are for illustration only, and your actual documentation may vary.
2. Director's Ownership Declaration
Download the template that matches your company structure. Must be dated within the last 12 months and include:
- Date
- Company legal name and registered address
- A Director's signature
| Company Structure | Template |
| One owner OR multiple individual owners | Letter template _One or more owners |
| Fully or partially owned by another company | Letter template_Owned by another company |
| Trust deed (Only required if the trust directly or indirectly owns 10% or more, for Paynode access) | [Trust Deed sample] |
3. Key People - Photo ID
Provide a government-issued photo ID for:
- One majority owner (directly or indirectly owning 10% or more)
- One company executive or director.
If no individual directly or indirectly owns 10% or more of the company, provide IDs for two registered company executives or directors.
ID documents must be full color, cropped, and free from any glare.
Paynode access (Extra requirements):
1. ID Requirements
- IDs for all individuals listed as Key People in the form
- At least one director (or owner, if no director is listed) must upload a selfie holding their ID close to their face. See the example image below. Note: The ID in the selfie must match the one attached to that key person in the form.
2. Bank Account - Statements or Financials
The Bank Statements help us confirm that your business is up and running and that its activities are connected to business aviation. The bank statement must be registered in the Company's name and dated within the last 3 months. We also require two signed charter sales quotes or invoices.
| Required Documentation | Samples |
| Bank Statement (in the company's name and dated within the last 3 months) | [Bank statement sample] |
| Two signed charter sales quotes or invoices. | [Charter Flight Invoice Sample] |
| A bank letter or newly opened account letter OR company financial statements. (Optional) | [Bank Verification Letter sample] [Balance Sheet sample] [Income Statement sample] |
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