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This article lists the required documentation, alternative documentation, templates, and samples. Depending on the type of membership being applied for, these requirements may vary or may not be required.
We recommend using the templates provided on this page to minimize missing information and avoid delays in the review process. The samples provided are for illustration only, and your actual documentation may vary.
Company Information Section (Registers and Certificates)
Proof of legal registration: These documents prove that the Company was legally created and registered.
Examples of company certificates and operating agreements.
| Required Documentation | Samples |
| Certificate of Incorporation, Articles of Association, Operating Agreement, or a similar document. |
Certificate of Incorporation sample |
| Trade name or DBA (Doing Business As) certificate (If your company is trading under another name). | |
| Government-issued registration document (Tax Letter, VAT, etc.) | IRS Tax Letter sample |
| Company Active Status Register, Certificate of Good Standing, or the latest filing with the national business registries or the Secretary of State |
Certificate of Good Standing or Existence
|
| Ownership Structure | Please see the next section |
Ownership Structure (Owners and Directors)
Find the structure that corresponds to your company and download the template. Make sure you include:
- Company logo
- Company legal name and registered address
- Date
- Signature
Templates of letter of ownership structure, directors, shareholders, and their respective percentages.
| Structure | Template |
| One owner OR multiple individual owners | Letter template _One or more owners |
| Fully or partially owned by another company | Letter template_Owned by another company |
| Trust deed (required only for Paynode access if the trust directly or indirectly owns 10% or more) | Trust Deed sample |
Example of an Organizational chart of ownership
Key People Section (IDs Requirement)
Please provide two identification documents:
- One ID for the majority owner (directly or indirectly owning 10% or more)
- One ID for a company executive or director.
If no person directly or indirectly owns 10% or more of the company, we instead require IDs for two registered company executives or directors.
ID documents uploaded should be full color, cropped, and straightened image free from any glare. Please refer to the following instructions:
For Paynode access (Extra requirements):
ID Requirement
If you are seeking access to payments through Paynode, we require the following:
- IDs for all individuals listed as Key People in the form
- At least one director (or owner, if a director hasn't been provided) is required to upload a selfie holding a valid ID close to their face. See the example image below.
- Note: The ID in the selfie must match the ID card attached for that key person in the form below.
Bank Accounts Section (Statements or Financials)
The Bank Statements help us confirm that your business is up and running and that its activities are connected to business aviation. The bank statement must be registered in the Company's name and dated within the last 3 months. We also require two signed charter sales quotes or invoices.
| Required Documentation | Samples |
| Bank Statement (in the company's name and dated within the last 3 months) | Bank statement sample |
| Two signed charter sales quotes or invoices. | Charter Flight Invoice Sample |
| A bank letter or newly opened account letter OR company financial statements. (Nice to have but not required) | Bank Verification Letter sample / Balance Sheet sample / Income Statement sample |
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