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Academy

Quote Setup

  • Italian Luxury Tax in Your Pricing Profiles and Your Quotes

    Each passenger onboard a commercially-operated private jet flight arriving at or departing from an Italian airport is subject to the Italian Luxury Tax (Italian Aero Taxi Tax). The tax is due by each passenger and the rate is based on the distance between the point of origin to the destination for each flight to, from and within Italy.

    • 10 EUR per PAX if distance is less than 100 km (NOT supported in Schedaero/ Trip Manager, currently)

    • 100 EUR per PAX if distance is more than 100 km but less than 1500 km

    • 200 EUR per PAX if distance is greater than 1500 km

    (The distance calculations are referenced to the great circle track + 95 km)

     

    OPTION 1: You are an operator using Schedaero quotation

    The Italian Luxury Tax can now be implemented in your Avinode/Schedaero pricing profile(s).

     

    The two higher distance bands (as stated above) are now supported and available as optional line items to implement in your pricing profile:

    • "Italian Luxury Tax (Short distance)"

    • "Italian Luxury Tax (Long distance)"

       

    By including the two line items into your pricing profile, one of the two different rate types will automatically be applied (per passenger) to your quote for trips to, from & within Italian territory. The system will recognize a trip's distance and add the applicable rate by default: either the "Italian Luxury Tax (Short distance)" if the trip is 100 - 1500 km, or the "Italian Luxury Tax (Long distance)" one, if the trip's distance is greater than 1500 km.

    For domestic Italian trips, ILT is charged once per PAX and leg.

     

    How to implement the ILT line items:

    The line item(s) have to be added into your desired pricing profiles.

     

    To implement the ILT in your pricing profile, you will simply need to add the 2 line items called "Italian Luxury Tax (Short distance)" and "Italian Luxury Tax (Long distance)", by using the corresponding drop down menu.

     

    The ILT line items are available to all companies in Avinode and Schedaero/ Trip Manager.

     

    Dist_1.png
    ILT-2.png

     

    Remove any of your previous workarounds (e.g. ILT in your Airport fees)

     

    PRO TIP! Finally, don’t forget to remove any existing work-arounds that you might have added, so it doesn't get calculated twice.

     

    For example, in case you have set up a per pax departure/arrival fee under the Airports tab for Italian airports in the Aircraft section.

     

     

    ILT_airport.png

     

     

     

    OPTION 2: You are a broker using Trip Manager quotation

    The Italian Luxury Tax can now be implemented in your Trip Manager quotes

     

    The two higher distance bands (as stated above) are now supported and available as optional line items to add into your quotes:

    • "Italian Luxury Tax (Short distance)"

    • "Italian Luxury Tax (Long distance)"

       

    By including these two line items into your Trip Manager quotes, one of the two different rate types will automatically be applied (per passenger) to your quote for trips to, from & within Italian territory. The system will recognize a trip's distance and add the applicable rate by default: either the "Italian Luxury Tax (Short distance)" if the trip is 100 - 1500 km, or the "Italian Luxury Tax (Long distance)" one, if the trip's distance is greater than 1500 km.

    For domestic Italian trips, ILT is charged once per PAX and leg.

     

    How to implement the ILT line items:

    If you want your Trip Manager quotes to automatically include the ILT for any trip you create going from/to Italy, you will need to go into your Company > Settings > Pricing page, and activate the "Quote Default" setting for the 2 newly-created Italian Luxury Tax options (as shown in the screenshot below).

     

    FYI, the ILT pricing options are found under the “System Supported Taxes” pricing settings section.

     

    By default, the rates (in EUR) are auto-populated in accordance with the actual ILT rates, which shall apply for the two higher distance bands.

    Please NOTE that you may also decide to override these rates with different ones if you wish. To do so, you'll first need to uncheck the "Allow Avinode Group to overwrite & update tax rates" option that is available under Company→ Settings→ Pricing, Edit "Italian Luxury Tax (...)" pricing option.

     

    ILT_Pricing.png

     

     

    Please do not hesitate to reach out to support@avinode.com if you have any further questions or wish to provide product feedback.

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  • Setting Up and Using DocuSign in Quotes

    The DocuSign feature (button and pop-up) can be found in Trip Manager or Schedaero, on the "Detail for Quote" page next to other buttons like Download, Email, and Tasks.  

    Note: Docusign is only available for quoting.

    Step 1: Launch DocuSign from the individual quote

    The DocuSign feature (button and pop-up) can be found in Trip Manager or Schedaero, on the "Detail for Quote" page next to other buttons like Download, Email, and Tasks.  

     

    docusign_button.png

     

     

    Step 2: Sign into DocuSign

    Open a quote and click on the DocuSign button to open a pop-up to begin the workflow.  The "Welcome" pop up will be displayed every time the user is required to log in unless they check the "Don't show this next time" checkbox.

     

    sign_in_docusign.png

    First, Sign In to DocuSign with your credentials.  You will be redirected to DocuSign to sign into your account.

     

     
     

    DocuSign will prompt you to accept a permission request.

     

     

     

    Upon a successful log in, the pop up will now display your name and DocuSign account and will display all quote documents available for DocuSign.

     

     

    Step 3 : Create an Envelope

    To create an envelope, click the "Create DocuSign Envelope" link in the pop up above. From here, you will be redirected to DocuSign where Trip Manager will pre-populate the Quote PDF into the "Uploaded Documents" section.

    Note: If you face issues with creating a DocuSign envelope once redirected to DocuSign, please reach out to DocuSign support directly for help - https://support.docusign.com/en/home 

     

    Within DocuSign the sender can add/remove recipients, upload additional documents, or apply templates to the documents. Templates are managed in DocuSign.

     

    docusign_envelope.png

     

    After clicking "Next", you will move to a preview of the envelope and have the option to add or remove signatures, initials, dates, etc.

     

     

    Step 4 : Send envelope

    Once you have specified the signature requirements, you can click "Send" and the document is sent to the customer for signing.

     

    Step 5: View Completed(Signed) Envelope

    Upon the signer's completion of the envelope, you have the ability to view the completed DocuSign envelope.  This is done by clicking the "View" button.

     

    docusign_view.png
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