Which account permissions do you need to view and match transactions?
Users will need some new account permissions to start viewing and matching transactions.
Financial Data (Full level)
-
This is what you get to do:
-
Get notifications for incoming wire transfers and card payouts.
-
View incoming and outgoing transactions.
-
Match incoming transactions.
-
Get access to the Finance tab, which contains transaction reports and account balances.
-
-
Who this permission is suitable for:
-
Finance team members who are allowed to view all company financial data, and are going to be following up on incoming payments and match them to trips.
-
Incoming Transactions (Full level)
-
This is what you get to do:
-
Get notifications for incoming wire transfers and card payouts.
-
View and match all incoming transactions on the Transactions page.
-
-
Who this permission is suitable for:
-
Sales team members who are allowed to view incoming transaction for the company, and match them to trips. They don’t get access to account balances or outgoing transaction data.
-
If you want some members on your Sales team to be able to view incoming transactions, but not be able to match them, you can assign them the View Only level of the Incoming Transactions permission.
Who can assign these permissions?
Admin users with the Full level of the Users in Paynode account permission are able to delegate all of the above permissions within their organization. There should always be at least one user with this permission in each organization.
Match a transaction to something other than a trip
If you received a transaction that was not for a trip, and you want to add a reference to it in Paynode, here’s what you can do:
-
On the Transactions page in Paynode, select the transaction you want to match.
-
Select “Manually Match Funds” and then select other as the record type you want to match the transaction with.
-
Add an internal note if you want to further describe the reason or purpose for this transaction.
-
Confirm the match. Now you’re done! 🎉
1. Select the type “Other” in the dialog. In this case, there was no record ID to use as a specific reference for the match, but we chose to add an internal note for context.
2. The transaction is now matched with a type and has an internal note.
Using the internal note to communicate internally
You can attach an internal note to each match, if you want to leave an internal memo about how you matched a transaction. This can be helpful to remember or communicate to your team e.g. that the transaction you matched to a trip was a partial payment, and you are expecting more payments to come in and eventually be matched to the same trip.
Will these matches come over to my accounting tool through the Paynode integration we have set up?
No, at least not yet. Only the original transaction data will be sent through the integration. However, the matching data can still be helpful when you reconcile the transactions in your accounting tool. You can view them in Paynode as you would view transactions on an account statement when you reconcile your accounts, and compare with your results in your accounting tool.