Adding a pilot or crew member

Please note the setup of new users will require the company administrator to complete.

Creating a crew member

To add a new crew member to your Schedaero account, go to People → Crew → Add New Crew.

A new window will open where you can create the user:

• Basic Information: First, middle & last name.

• Company Role: Adding the user role in Company Roles is helpful because any Schedaero-related notifications will be sent according to their user role in the company.

• Contact Information: The contact information lets the company list all the users with phone numbers and emails.

• Log In: Under “Login,” the Schedaero checkbox must be selected. Once this checkbox has been selected, the security email must be added. The security email is how users will receive a registration email to create their login credentials. This is also the email that the system will use to send password or login reset emails when requested.

• Date & Time / Region and Currency: This feature allows users to set their current date, time, region, and currency. All times within Schedaero will be associated with this feature.

Once all information is filled in, click Save.

Add user permissions

Once you save the user, you will be taken to the Permissions and Email tab:

Scroll down to give your pilots and crewmembers access to the Schedaero Crew App:

Add pilot or crewmember qualifications

Adding crew qualifications is essential and allows you to:

• Track Training & Currency items.

• Notify scheduling personnel if the pilot is assigned to a trip they are not qualified to fly.

• Show the pilot or crew member on the Crew Schedule.

Navigate to the Personal Info tab and select Add Qualifications:

You will now see the user qualification tab; select add:

Add the pilot or crewmember qualifications:

When adding a new qualification, the following information is required:

• Position: Select the position of the pilot or crewmember. This is where you can select a custom crew position. 

• Aircraft: Select the aircraft this pilot is qualified to fly

  • It is recommended that qualifications are added by aircraft type, but there is the option to have tail-specific qualifications if needed.

• Regulations: Select each regulation that applies to this pilot.
  
  

Additional user settings

Basics

The “Basics” tab is where additional information can be added for better record-keeping within Schedaero.

This information will also be used for eAPIS submissions in Schedaero.

Documents and Addresses

Under the Document and Addresses tab, the user can add and store documents in a single place. For record-keeping, pilot licenses and other identification documents issued to crew members should be added here.

The Addresses section is where you can save relevant addresses for the user. These addresses will also populate for eAPIS submissions in Schedaero.

Certificate and Employment information

Select Edit Crew Information:

The Employment information section of the Crew Record can be updated to include:

• Employment Status: Select from Unknown, Full Time, Dedicated Contract, Part-Time, or Contract.

• Date of Hire: A date can be entered in MMDDYY format

• Official Sanctions: Yes or No

• Emergency Contact