How do I create an accurate pricing profile for my aircraft?
An accurate pricing profile is a profile that reflects your estimated/total cost per trip and is based on two main features. First thing is an updated schedule. Even better if you already use a scheduling system that is integrated with Avinode. If you don’t, it is important that you update your schedule manually with each confirmed trip. The second and mandatory thing you need to do is to create and connect your aircraft to a Pricing profile. It’s important that the Pricing Profiles are as accurate as possible to calculate the correct price for the trip. This is done by creating a few different line items based on your preferences, some of which are mandatory:
• Revenue fee: this is your hourly cost per leg with passengers
• Ferry fee: this is your positioning cost
• Domestic and international overnight: this is the cost of keeping your aircraft away from your home base overnight
• Landing fees: if not the most import fee to have in your pricing profile.
• Passenger landing and arrival fee: combined with landing fees for specific airports will add a lot more accuracy to your pricing.
• Fuel stop: each fuel stop has a cost to it and this line item will kick in only when/if you stop for fuel
• Parking fees: same as overnight fees, you need to add a cost if you park your aircraft away from home base on round trips.
• Minimum daily fee: important to have as they will be added if the average cost per trip is less that your minimum cost.
Line items differ from operator to operator, and aircraft to aircraft so feel free to be creative here. You can build a lot of line items to add fees as catering, start-up fees, trip fees, short leg fees or too long positioning leg fees.
The more these Pricing Profiles reflect the price you actually quote for a trip, the more accurate and streamlined will your workflow be. We often hear “less is more”, but in this case, we recommend more. Imagine the day where you can just accept a request without recalculating the cost of the trip because you already know the price is correct? That day can be sometime this week.
Each airport have different handling fees, taxes and landing, how can I add them to my pricing profile?
Each airport has a specific landing cost, handling cost, per passenger arrival or departure cost. It's important to have these fees added to your aircrafts as they will help to get a more accurate pricing. You can add it per airport, country or region. When you’re done adding the specific fees, you need to make sure you have a defaulted landing fee line item in your Pricing Profiles as well. The defaulted landing fee will kick in if you get a request for a trip to an airport that is missing specific landing fees under the Airport tab. You can copy, download the specific fees and upload them to all your other tails.
Can I add an arrival cost per passenger and per destination?
Yes, the cost per passenger arrival or departure may vary a lot from airport to airport. As you add the specific landing fees for each tail, you should also add the passenger arrival and departure cost to these airports. For this cost to be considered in search you need specific line items in your pricing profile. To make it easier you can copy the fees to all tails.
I have a fix cost per flying day, how can I add it to my pricing profile?
You can have a minimum cost per day or minimum cost per trip added to your profile.
The minimum cost per trip or per day will auto adjust if the set value is less that the total cost per trip.
Is the default pricing profile the only one I can use, how do I add a catering fee for example?
You can create a lot of different pricing rules. Have a look under Company → Settings → Pricing and click on Create New. Here is where you can get creative, give a unique name for clarity, and then select the rate type in the drop down menu. Each rate type you select will give you more options on when you want to change this fee. If you change the catering fee per leg and not per passenger, select Leg in rate type, and passenger legs in charge when and save, and you new line item is created. Next is to add this fee to you pricing profile, in the drop down “add line item menu”.
If I stay overnight away from home base, how can I add the parking cost, hotel cost for crew etc?
To have a complete and accurate pricing profile you should add the cost you have when your aircraft stays away form home base. There are few ways to add this cost in your pricing profile. Domestic and international overnight line items can cover the cost for your crew. The Parking fee for non flying days can cover the parking cost for your aircraft. The Wait Time line can be charged per non flight hour away from home base, set how many hours you want to have for free and the max hour per day to charge a fee on. Overnight fee and parking fee will not be charged if you stay in one of your additional home bases.
I have the same cost for positioning and live leg, how can I set it up?
If your ferry and revenue fee are the same, you can add a line item where the rate type is Flight time and charge on is All legs. A reminder Flight time is the bias time plus the flight time based on your aircraft performance. If you combine ferry and revenue in one cost, you will be able to see the total flight time all together in “quotes/requests ”. You’re able to create this line item in the Pricing settings page or view "How to create new line items".
Can I add a fee for Crew Duty in my pricing profile?
Yes you can add a Crew Swap fee to your pricing profile. This line item will not add the rest time to your trip in Search but will add the cost you put in if your flight is longer that the crew duty per day that you add on. A tip here, add the Crew swap for longer flights the one where you have no other choice that to charge for it. For example, if your crew swap is 12 duty and 10 rest, when you get a request with 12,5 hours you might stay overnight on ground and not ferry back directly and switch the crew. You can edit or create this line item according to "How to create new line items".
Can I add a fuel stop cost?
Yes and you should add this cost to your pricing profile, to be more accurate. Fuel stop is a flat fee that will be added to your quote, this line item is based on the max range you will put under your aircraft basic information. In the itinerary, the time to do a fuel stop will be added to your flight time, but this extra time is not charged in your revenue or ferry line items. A good rule for fuel stop fee is a landing fee plus the 30 or 45 minutes of you revenue fee. To add this check "How to create new line items".
I have a fee per each leg, how can I add it?
if you have a fee per leg (positioning or revenue) and it's a cost fixed, you can create a line item as Leg fee, for unique name, Rate type → Leg → Charge on, or all legs, Pax Legs, Pos Legs or Fuel Stops. Have a look under Company → Settings → Pricing page to create new line items or edit the existing one.
Can I add a fee to my very short legs?
Yes it's possible, you can build a line item, as rate type Short Leg → Charge on: the distance, for example 100NM. If you get a trip where the positioning leg or the passenger leg is shorter than 100NM, then a fix fee will be added to your pricing profile. Short Leg works per short leg, here the system don't look at positioning or passenger legs. Refer to "How to create new line items". to create this fee.
I want to add a fee if I have to position too far for the trip, is it possible?
In this can you can build a line item, as Excessive Positioning, the rate will be charged when the trip's total positioning exceeds the provided maximum. The calculation can be based on percent of total flight time or positioning time. For example if based on %, and you want to charge an extra cost if you have more than 60% of positioning. It's a cost based per hour, for example 1000€ per hour. Each trip where, on pos legs, you will be above the 60%, 1000€ will be added to your price per exceeding positioning hour. This line item is good to use when you do charge extra if you position too far. Refer to "How to create new line items". to create this fee.
I have a dynamic rate, I want to have a higher cost for short passenger legs.
Dynamic rates are possible to add to your pricing profile, when built correctly they can help you be more accurate in your pricing. A dynamic rate or adjustable rates can be charged differently for each passenger leg and each positioning leg. You can select the percentage you want to charge and for how long, for example the longer you fly, cheaper your revenue fee is. You can set to change 115% the first 3 hours and 97% for flights from 3 hours to 10 hours and 93% from 10 hours till the end. This way, if you get a request where the pax leg is only 2 hours, you will change 115% of your revenue fee for this sector.
How can I add rules for double rotation, my aircraft can't stay away from the home-base more than 5 nights.
Each aircraft has different rules on how long it can stay away from home base before forcing a double rotation. You can set up the maximum night away in the aircraft pricing profiles, under the quoting rules paragraph. The system will always force a double rotation if it's cheaper, even if the maximum night away allow you to stay away. Overnight fee, parking fee, minimum daily fees, etc, all those line items will be taken into consideration in Search and if double rotation is cheaper than keeping you away on-ground, then that's how the system will calculate the trip in search.
What does Minimum flight time means if the quoting paragraph of the pricing profile?
Here is where you can add what's the minimum you want to charge per leg. If the system charge 20 minutes from FFPB to LFPG and you want to charge a minimum fly per leg of 30 minutes, you can add a Minimum flight time of 30 minutes and the system will adjust the flight time and charge for 30 minutes on these legs.
Is it possible to create specific rates for different events or seasons?
Absolutely, it's possible to set up many seasonal pricing profiles as needed. You need to have a default pricing profile for all year around and too that you can add a specific profile for specific events. For example, if you create a specific pricing profile from 10th to 20th of February 2021, all request within these dates will be calculated based on the prices set in that specific pricing profile. If you then get a round trip request from 19th to 25th of February, the default pricing profile will kick in instead.
Is it possible and recommended to have a one way pricing profile?
If your pricing system is very different for one ways to round trips, then you can add it for each aircraft city pair prices. You can add as many pairs as you want and with the setting “days out” you can decide how far ahead the one-way pricing should be applied. O means always take the one-way pricing, and 10 days out means if the request is in 5 days look at my pricing profile and schedule, and if the trip is in 15 days look at the one way pricing and disregard the schedule.