Missions

Missions are trips that have a specific purpose or function, often where extra crew training may be required to perform the flight.

Schedaero's Missions functionality is highly customizable. It allows you to assign a mission category, type, and description to a flight and/or leg. It also allows you to add any special qualifications/training items that are required to ensure crew members are properly trained for the specific type of flight.

Missions Examples

• Distinguish between medical evacuation and organ transplant

• Label trip legs as maintenance, training, ferry, charter, etc.

• Make sure your crew has extra training on the procedures required to fly internationally or into specific regions.

• Assign crew qualifications for flying over mountainous terrain.

• Identify which flights are owner flights.

Once you enter a mission, it is shown:

• On the trip in the web app.

• In the aircraft calendar.

• On the flight leg report which is commonly used for historical reporting on flights (located under company→ reports).

• Through the API.

SETTING UP MISSIONS

Missions are distinguished by category and further broken down into types.

Some Examples

• Maintenance is the category with ferry flight and test flight as the types.

• Marketing is the category with photoshoots and aerial demonstrations as the types.

• Customer Requirements is the category with two pilot crews, ARGUS crews or WYVERN crews as the types.

Getting Started

1. Navigate to Company → Settings → Missions.

    

   

2. Enable Missions

    

   • To enable missions for your organization, select the "click to enable mission features" option.

   • Once enabled, the missions tab will show on all of your scheduled trips and in applicable company reports.

      

3. Set up your Missions categories.

    

   • Follow the "Create New" link for Mission categories.

   • A "Create New Mission Category" window will populate on the screen.

   • Create a custom name and abbreviation.

   • The abbreviation will show on the calendar.

4. Set up your Missions types.

• Follow the "Create New" link for Mission types.

• A "Create New Mission Type" window will populate on the screen.

• Create a custom name and abbreviation.

• Assign to the corresponding Mission category.

• Add any additional qualifications.

ASSIGNING MISSIONS TO TRIPS

Once Missions is set up, you can assign missions to each trip and trip leg.

1. Within a scheduled trip navigate to the Missions Tab.

    

   

    

2. Trip Missions: Assign a mission category and type on the trip level and it will apply to all the legs of the trip.

3. Leg Missions: If you need to distinguish between legs, you can also assign categories and type by flight leg.

4. Descriptions: Provide the opportunity to include additional details on the trip leg or mission.

5. Mission Descriptions: Populate in the Flight Leg Export for reporting purposes.

    

SHOWING MISSIONS ON YOUR CALENDAR

Showing missions on your calendar helps schedulers readily see what type of trips are scheduled and if they need to crew accordingly.

1. Navigate to the appropriate calendar and follow the "Edit Calendar" link.

    

   

    

2. Select the Mission information you want to see on your calendar:

    

   

    

   • Type

   • Category

   • Description

   • Special Qualifications

      

3. Save the calendar updates

    

   • Mission category abbreviations and descriptions will now show in the trip overview on the calendar.

   • Mission categories, types, and descriptions will show in the trip pop-up window.

SETTING UP ADDITIONAL QUALIFICATIONS

NOTE: Additional Qualifications and Special Qualifications require that you use Schedaero's Training and Currency module (learn more here).

Additional and Special Qualifications allow operators to assign training and currency items that are required to ensure their crew is properly trained for the specific type of flight.

Additional Qualifications allow you to assign training items. For example, if your company requires that pilots must read a training document or take an internal course to fly into the Bahamas. We will continue with the Bahamas example as we walk through the set-up process for additional qualifications.

Creating Additional Qualifications

1. Navigate to Company → Settings → Missions

    

2. Follow the "Create New" link for Additional Qualifications.

   • A "Create New Additional Qualification" window will populate on the screen.

    

   

    

3. Assign the additional qualification to a Mission Type.

   • You can either edit an existing Mission Type or create a new Mission Type.

   • Select the corresponding Additional Qualification from the drop-down and save.

      

Creating Training Items Associated with Additional Qualifications

1. Navigate to Company→ Settings → Training Tab

2. Follow the "Create New" link.

   • A "Create New Training Item" window will populate.

      

     

      

   • Create a custom name.

   • Select Flight Restrictive so trip warnings will populate when the assigned crew do not meet the criteria (note: this will not prevent the flight from being released, just trigger a warning)

   • Qualification Type: Select Additional Qualification from the drop-down.

     • Select the specific Additional Qual from the drop-down.

     • Apply to a specific position and regulation.

     • Require for everyone, type rating, aircraft type, or tail number.

   • Frequency:

     • Select the interval type or how frequently the training item needs to be completed.

     • Determine when the warnings will populate before it comes due.

     • You can choose to require a PDF to mark the training item to be marked complete.

   • Save the new training item.

Assign the Training Item to your pilots

1. Navigate to People → Pilots

2. Select the pilot you wish to add the training item to.

3. Navigate to their Qualifications Tab.

4. Select an existing Qualification to edit and an "Edit Aircraft Qualification Window" will populate on the Screen.

5. Select the Additional Qualification from the drop-down and save.

6. The corresponding training item will automatically populate in the training requirements section for completion.

    

   

    

7. Complete the training item as usual.

    

ADDITIONAL QUALIFICATIONS ON TRIPS

Within a scheduled trip, navigate to the Missions Tab. Assign your mission categories and types.

Once an additional qualification is set up, it will automatically apply when you assign the corresponding Mission Type to the trip or leg. For example, in the image below, Bahamas Ops special qualification automatically applies for the Charter Flight Bahamas Mission Type.

When the Additional Qualification is added, the system will check if the pilots meet the qualification. It will show a warning next to the pilot's name on the flight assignment if the qualification is not met.

SETTING UP SPECIAL QUALIFICATIONS

Special Qualifications allow you to assign currency items for trips or trip legs. For example, to fly into Aspen as a 135 PIC you must have flown into Aspen in the past.

Set up for Additional Qualifications and Special Qualifications follows similar steps. However, Special Qualifications must be assigned to a parent Qualification.

• For example, for Mountainous Airports, you may require your pilots to have flown into the airport in the previous year before they can operate a 135 flight.

Using Aspen as an example, you might have "Aspen, CO" as the Special Qualification and it is assigned to an "Additional Qualification "Mountainous Airport". We will continue with the Aspen example as we walk through the set-up process for additional qualifications.

Creating the Special Qualifications:

1. Navigate to Company → Settings → Missions

    

   

    

2. Follow the "Create New" link for Additional Qualifications.

   • A "Create New Additional Qualification" window will populate on the screen.

   • Create a custom Name and Assign it to a crew position.

3. Follow the Create New link for Special Qualifications.

   • A "Create New Special Qualification" window will populate on the screen.

   • Create a custom Name and Abbreviation.

     1. The abbreviation will show on the calendar.

   • Assign to an Additional Qualification.

    

Creating Currency Items Associated with Special Qualifications

1. Navigate to Company→ Settings→  Currency Tab

2. Follow the "Create New" link.

3. A "Create New Currency Item" window will populate.

    

   

    

   1. Create a custom name.

   2. Select Flight Restrictive so trip warnings will populate when the assigned crew member does not meet the criteria (NOTE: this will not prevent the flight from being released, just trigger a warning)

   3. Qualifications:

      • Select the position and the regulation.

      • Assign if the currency is for Aircraft category, class or type.

   4. Frequency:

      • Set the Flight Activity to be Special Qualifications mission(s) and the specific Special Qualification name.

        • NOTE: In the example with Aspen, CO. The currency item is NOT automatically associated with any airport code. It is associated with other missions of the same type.

        • It will only count the currency item if the mission special qualification on the trip is Aspen, CO.

      • Select the event occurrence at least or at most in the number of days, months, or years.

5. Save the new currency item.

Assign the Currency Item to your pilots

1. Navigate to People→ Pilots

2. Select the pilot you wish to add the currency item to.

3. Navigate to their Qualifications Tab

4. Select an existing Qualification to Edit and an Edit aircraft Qualification Window will populate on the Screen.

    

   

    

5. Select the Additional Qualification from the drop-down and save.

6. Any Special Qualification corresponding to the Additional Qualification will automatically populate in the Currency requirements section for completion.

7. You can track which logs satisfy the Special Qualification as they are completed.

    

SPECIAL QUALIFICATIONS ON TRIPS

Within a scheduled trip navigate to the Missions Tab. Assign your mission categories and types. Once a Special qualification is set up, you can assign it to any leg regardless of which Mission Category or Type is Assigned.

Select the Add Special Qualification link on the trip or on a specific leg. A drop-down will populate with all the available Special Qualifications.

When the Special Qualification is added, the system will check if the pilots are current. It will show a warning next to the pilot's name on the flight assignment if the currency is not completed or lapsed.